Instructions for doing so very greatly from mail client to mail client…and some online mail clients have support for custom footers as well.

You can make the footer say whatever you want. For example, mine is displayed below:

Xxxxxx Xxxxxxxxxxx
Privateer Web Solutions
Build your website. Drive traffic to your online store.
~ http://www.privateerwebsolutions.com/
~ Email: XXXxxx@privateerwebsolutions.com
~ Phone: (XXX) XXX-XXXX

If you use Mozilla Thunderbird as your mail client, you can setup a footer as follows:

Open your mail client

Select "Tools" → "Account Settings" from the file menu

This will open the Account Settings box

Select the email account you wish to setup a footer for

Your accounts should be shown on the left.

Check the box to the right next to "Attach this signature:"

Select "Choose" next to the empty box under "Attach this signature"

Browse to the file that you want to use as a footer

This can be a plain .txt file, an html file, an image, etc.

I recommend a plain .txt file, but an html file typically works fine as well.

Select "OK" once done choosing a file

This will save your settings

If you are not sure how to go about creating the file to use as a footer:

• Windows Instructions

Select your start button

This should bring up the start menu

Select "Run …"

This should bring up a box to enter text into

Enter "notepad" in the box and select "OK"

This should load a blank notepad window

Enter the text for your signature

Select "File" → "Save As" from the file menu

Save the file wherever you want. If unsure, select "My Documents" from the left menu

Give the file a name you will remember

Save the file

From now on, any emails you send from the specified account will have whatever you entered in your signature file inserted into them.

Should you want to update your signature, just update the file you created.

The instructions here assume that you are using Mozilla Thunderbird as your mail client, but the process should be somewhat the same for other mail clients.

Step 1 : Open Your Mail Client

Open the mail client that you wish to use for your new email account.

Step 2 : Add your new email accounts informaiton

1. Select "Tools" from the file menu
2. Select "Account Settings…" from the drop down menu

That should open the "Account Settings" window.

From there, select "Add Account…" to bring up the Account Wizard.

Make sure that "Email Account" is specified and select "Next" to reach the "Identity" screen.

Enter the name you want displayed when you send mail as well as the email address you wish to setup…which should be one of the ones you just created and then select "Next;" to reach the "Server Information" screen.

• Make sure that POP is selected
• Enter the incoming server
  This should look like mail.yourdomainname. For example, if your domain is brinsantiquebooks.com, this should read mail.brinsantiquebooks.com
• Uncheck the "Use Global Inbox" unless you want mail sent to this address mixed in with mail from your other email accounts.
• Select Next to reach the "User Names" screen

For "Incoming User Name" enter your account name. This should look like your email address, but have a + instead of an @. e.g. for johndoe@somewhere.com the account name should be johndoe+somewhere.com. Once finished, select "Next" to reach the Account Name screen.

In the "Account Name" box, enter the name you want to have displayed in the left window in reference to this account. The default is fine, but you might want it to be something like YourSite-Admin or some such. When finished, select next to reach the "Congratulations!" screen.

Select finish and the mailbox will be setup.

Step 3 : Setup your outgoing mail server information

You can now receive mail on the account, but you will need to be able to send mail as well, so it is time to setup your outgoing mail server information.

In the "Account Settings" screen, find “Outgoing Server (SMTP)” in the left box. You may need to scroll down to see it. This will bring up the Outgoing Server (SMTP) Settings dialog box.

Select “Add…” to bring up the SMTP Server dialog box.

In that box:

• Enter a description
• Enter the server name to be used.
  This should be mail.yourdomain (e.g. mail.whatever.com)
• Make sure "Use name and password" is checked.
• Under "Use secure connection" select "TLS, if available"
• Once finished, select "OK"

Step 4 : Set your email account to use the right outgoing server

All that remains is to set the account you just setup to use the outgoing server that you setup.

• In Account Settings, select your new account on the left.
• You should see a drop down displayed on the right labeled "Outgoing Server (SMTP):
• Choose the Outgoing server you just created
• Select OK

You should now be able to send and receive mail via Mozilla Thunderbird.

If you need detailed instructions for a different client, do a search for the name of your email client and the words “add account” or “how add email account” and you should find relevant results. Alternately, check your email clients documentation.